Thursday, February 20, 2020

A Whole New World for Google Form Data

Think about all the different ways we use Google Forms in education...assessments, exit tickets, surveys, RSVPs, logs, and more! Well, Google Forms feed Google Sheets. And Google Sheets feed Google Data Studio!

While Google Forms does have its own basic reporting tools (bar charts and pie graphs), if we attach the Google Sheet results of a Google Form to Google Data Studio, we can do so much more with the data! Not only in terms of visualizing the data, but also in terms of sharing the data. I want to present two examples that illustrate how amazing this can be.

First, an example from Craig Sheil who used Data Studio to visualize the results of a student survey about social media use at Bedford (NH) High School. In previous years, the results of the survey were shared with students via Google Slides (using screen shots of the graphs from the Form results). This year, the results were compiled into a Data Studio report, including some interactive filters, allowing for a dynamic exploration of the data.

The second example is based on work by Elissa Malespina who created a Google Data Studio report of student reading log data back in October of 2018 (while at Somerville Middle School in NJ). When I saw her example, I was really excited to see Data Studio being used with students (and amazed at how ahead of the times Elissa was!). However, I knew that some of the Data Studio updates since 2018 could really enhance what she had already started. I reached out and she agreed to share the (anonymized) data with me, so that I could update her report with some new features.

I've extended the example to illustrate how one data set could be used to display data to different audiences. The first page shows the school-level data, with lots of built-in interactive filters. The subsequent pages show classroom-level data and student-level data, which could be built with either report-level filters or using the new Filter By Email feature in Data Studio.

What Google Form data do you have that might lend itself to a Data Studio report? I'd love to find some more examples of student-submitted data to use to build reports! Or, if you've already built a report, please submit it to the K-12 Data Studio Report Collection!

Friday, February 14, 2020

Public K-12 Report Collection / Data Studio Filter by Email

I realized that it's been a few weeks since I posted an entry on the blog; mostly because I have been sharing small updates more regularly on Twitter. Please be sure to follow me @tiltondata for additional updates related to using data in support of teaching and learning, particularly with ideas related to the use of Google Data Studio!

Speaking of Data Studio, I have launched a new public K-12 Data Studio Report collection with entries from a number of districts and organizations nationwide. (I previously shared information about a collection of just my own reports, but wanted to expand this idea to a larger library.) I hope you'll check it out, and maybe even submit an entry of your own!

We received exciting news from the Google Development team yesterday, and that is the introduction of the Filter by Email feature in Data Studio. This feature provides "row-level" security to the data source that underlies the report, when the data source has a column/field that contains email addresses (one per row is currently supported). This means that we can create dashboards that will change based on WHO is logged in! Previously, the way to accomplish user-specific dashboards required using BigQuery as a data source and was a much more complex process, so this is a very welcome new feature!

You can read more about this new feature in the Google Help documentation here:

I invite you to try out my very basic "proof of concept" dashboard which displays the data resulting from a Google Form in both a filtered and unfiltered way. (You will need to be logged into a Google account to access it.) I hope to share additional (more edu-specific) ideas and templates in the coming weeks.

Want to learn more about using Google Data Studio in support of teaching and learning? Check out the list of events below, or reach out if you'd like to host a workshop for your district or collaborative.